Human Resources Administrator

Applications for this job are no longer being accepted as of 18-03-2025 04:30 PM.

Human Resources Administrator

The Opportunity

Position Type: One (1) Temporary, Full Time Position (Existing Vacancy)
Employee Group: Non Union
Salary Range: $61,914.61 - $72,431.34
Department: Human Resources
Reports to: Director of Human Resources

Job Profile

Reporting to the Director of Human Resources, the Human Resources Administrator is responsible for providing administration support to the Human Resources department in all Human Resource functions at the Halton Children’s Aid Society (Halton CAS).

Main Duties and Responsibilities

Administrative Support

Provides clerical and administrative support to the Human Resources department in all human resources and labour relations matters including processing of mail, scanning, maintaining electronic and paper file systems, word processing, spreadsheet development, data entry, and minute taking and distribution.

Responds to telephone calls and directs messages and provides information and/or assistance and directs or refers as appropriate.

Maintains employee files and enters or scans information into the agency’s Human Resources Information System (HRIS) and runs reports as requested.

Updates job descriptions and organizational charts.

Produces employee correspondence in relation to leaves of absence.

Assists with staff recognition programs.

Coordinates the performance management process including tracking, appropriate notification to management, distribution of forms and historical information, gathering of complete information and forms, staff notifications, payroll notifications, etc.

Health, Safety and Wellness

Maintains Health & Safety records as required including WSIB claims, building inspections, certification training, first aid training, policy and procedure manual, committee records, etc.

Participates in the coordination of wellness initiatives.

Schedules staff wellness training.

Implements wellness initiatives as outlined in the HCAS Wellness Route Map and in accordance with the HCAS Strategic Plan.

Records Joint Health and Safety Committee meetings minutes.

Creates and distributes monthly Safety Topics based on recommendations made by the Joint Health and Safety Committee.

Recruitment and Orientation

Leads the recruitment process including job postings, pre-screening resumes and applicants, scheduling interviews, testing applicants, and reference checking.

Assist the Supervisor of Volunteer Services with volunteer recruitment.

Manages and coordinates student placements.

Organizes the orientation process including new hire packages, scheduling meetings, organizing HR orientation meetings, and arranging for equipment and supplies with appropriate departments.

Conducts HR orientations with new employees.

Training and Development

Responsible for the coordination and implementation of the agency’s training program and maintains all training records in HRIS and other platforms.

Ensures compliance with all legislatively required training programs.

Acts as the agency’s OACAS Training Designate with regard to Ontario Child Protection Training and similar provincial programs and participates in initiatives related to such.

Represents the agency on the Interagency Training Committee.

Organization of Meetings/Scheduling

Coordinates a variety of meetings, appointments, interviews, and training including inviting participants, scheduling times and dates, and all logistics including booking board and conference rooms, making travel arrangements as required, arranging room set-up, audio-visual equipment, and meals and refreshments.

Prepares for meetings by composing and distributing agendas and materials.

Takes, types, and distributes minutes.

Relationship Management

Demonstrates behaviours, actions, and attitudes that are consistent with Halton CAS’s vision, mission, and values.

Ensures effective and professional communications with all internal/external contacts.

Develops and maintains collaborative relationships at all levels of the organization in order to build trust and confidence in the services provided.

Shares and maintains information according to privacy and/or confidentiality guidelines.

Equity, Diversity and Inclusion

Responsive to the knowledge and understanding of the culture, history and current oppressions experienced by Indigenous peoples, racialized, and 2SLGBTQ+ communities.

Fosters an inclusive and accessible environment where all employees, service recipients, and volunteers are respected.

Strong knowledge, understanding, and experience working within an equity and anti-oppressive, anti-racism practice framework.

Ensures ethnic, spiritual, linguistic, familial, and cultural differences are respected.

Acts in accordance with and incorporates the Society's Code of Conduct, Confidentiality, Equal Opportunity, and Anti-Discrimination, Harassment & Discrimination policies, etc.

Knowledge, Education, Experience, Skills and Attributes

Qualifications

Community College Diploma or University Degree in human resources administration or equivalent.

CHRP designation or working towards such, will be considered an asset.

Good knowledge of legislation governing human resources including employment standards regulations and related statutes.

A satisfactory Police Records Check is required.

Valid G Driver’s License and access to a reliable motor vehicle with appropriate liability insurance is preferred.

General Skills and Attributes

Excellent ability to use MS Office applications (e.g., Word, Excel, Outlook, PowerPoint, etc.)

Solid written, oral communication, and interpersonal skills providing constructive, meaningful, and timely interaction with all levels of staff.

Ability to think analytically with attention to detail in the presence of frequent interruptions.

Excellent understanding and commitment to quality service and best practice.

Flexible, adaptable, and responsive to change.

Ability to deal with highly sensitive and personal information in a confidential manner.

Self-directed with a solid ability to organize, plan, prioritize, and multi-task.

Acts with integrity, trustworthiness, humility, transparency, and compassion.

Halton CAS has a vaccination policy and procedure in place. As a condition of employment, new employees are required to be vaccinated for COVID-19 unless they have a valid reason not to be vaccinated based on a protected ground under the Ontario Human Rights Code.

The successful candidate will be made an offer of employment on the condition of being fully vaccinated against COVID-19. Fully vaccinated is defined as having received all of the required doses of a Health Canada approved vaccine and having received the final dose at least 14 days before your employment start date. The candidate will be asked to provide Halton CAS with proof of full vaccination, prior to the candidate’s employment start date. Acceptable proof includes an Ontario Ministry of Health COVID-19 vaccine receipt which you can obtain through the Provincial portal https://covid19.ontariohealth.ca/, or other government-issued vaccine passport or certification.

As described above, the requirement to be fully vaccinated is subject to the Ontario Human Rights Code. If the candidate is unable to receive the COVID-19 vaccine for a reason protected by the Code, requests for accommodation from the vaccine policy will be assessed on a case by case basis and will be subject to Halton CAS’ accommodation process.

The Halton Children’s Aid Society is an equal opportunity employer.

The Halton Children’s Aid Society is committed to fostering an inclusive, accessible environment where all employees and members of the public are respected. We are dedicated to building a workforce that reflects the diversity of the communities we serve.

We thank all applicants for their interest in the Halton Children’s Aid Society, we will only contact those selected for an interview. All interviewed candidates will be asked to provide a minimum of two supervisory references.

We are committed to a selection process and work environment that is inclusive and barrier free. Accommodation will be provided in accordance with the Ontario Human Rights Code. Applicants need to make any accommodation requests for the interview or selection process known in advance by contacting the Human Resources Department at 905-333-4441 ext. 0574. Human Resources will work with the applicant and the interview committee to arrange reasonable and appropriate accommodation for the selection process which will enable you to be assessed in a fair and equitable manner.

Company

Halton Children's Aid Society

Location

Burlington

Opening Date

Mar 04, 2025

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